In To Plan Production
Monday, January 22 – Thursday, January 25, 2006
Now the focus is on plan production. We have eight work groups set up and a schedule. The overall plan is to complete Plan Production by the end of February, do another Planning Day type set of Public Meetings on approximately March 11, and finish up the plans by around March 25th.
Communication is key. Lacking white boards, I have created a January, February and March calendar on flip chart paper. We have marked in the fixed dates like government meetings & holidays. For all of the FEMA deadlines and our own internal deadlines, we are putting them on square post-it notes so they can easily be shifted as things change.
I made up another one page Meeting schedule sheet and have asked folks to note any write any outside meetings other than work group meetings on a post-it and attach it to this sheet. Finally there is a forth sheet with a row for each of the work groups with columns for next meeting time / date and for meeting location.
These are all posted on the partitions at the back of the front conference area in the storefront. This seems to be helping keep everyone on track.
Another thing I have done is combine all the key information on day to day procedures from the multitude of e-mails and various documents into a field guide document complete with key phone-numbers, reporting deadlines & formats, etc. Again, trying to keep everyone on the same page with a minimum of communication. It seems to be working well and the folks in Baton Rouge seem happy with the work we are doing.
Now the focus is on plan production. We have eight work groups set up and a schedule. The overall plan is to complete Plan Production by the end of February, do another Planning Day type set of Public Meetings on approximately March 11, and finish up the plans by around March 25th.
Communication is key. Lacking white boards, I have created a January, February and March calendar on flip chart paper. We have marked in the fixed dates like government meetings & holidays. For all of the FEMA deadlines and our own internal deadlines, we are putting them on square post-it notes so they can easily be shifted as things change.
I made up another one page Meeting schedule sheet and have asked folks to note any write any outside meetings other than work group meetings on a post-it and attach it to this sheet. Finally there is a forth sheet with a row for each of the work groups with columns for next meeting time / date and for meeting location.
These are all posted on the partitions at the back of the front conference area in the storefront. This seems to be helping keep everyone on track.
Another thing I have done is combine all the key information on day to day procedures from the multitude of e-mails and various documents into a field guide document complete with key phone-numbers, reporting deadlines & formats, etc. Again, trying to keep everyone on the same page with a minimum of communication. It seems to be working well and the folks in Baton Rouge seem happy with the work we are doing.
posted by J Corlss at 2:58 PM
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